BeLazy can automatically synchronize a connection when an email comes into a specified folder, so you will get the jobs downloaded very quickly, without having to wait the standard 30-minute synchronization.
There are two methods: you can either do this in BeLazy, or you can do this in Make.com.
Use BeLazy if:
- you have an Outlook account or you are comfortable using an Outlook.com email, AND
- it is acceptable to wait ca. 10-20 seconds between the email arriving and the synchronization starting.
Use Make.com if:
- you need very quick response times (1-2 seconds max) to auto-approve projects, OR
- you are not comfortable using an Outlook account.
The BeLazy method:
Preparation steps
1. Make sure you have an Outlook account that you can connect to BeLazy. This can be a paid Office365 account, or a free Outlook.com account.
2. Make sure that in this Outlook account, you have at least one subfolder created under Inbox (or its equivalent in other language versions, like Bandeja de entrada, etc.). We recommend creating one subfolder per connection URL where the email-based synchronization has to work.
In Outlook.com, create a new subfolder to Inbox by right-clicking on Inbox, and selecting Create new subfolder.
Enter the name of the subfolder, for example the name of your BeLazy connection that you'd like to synchronize when an email comes into this folder.
3. The last step is getting the new work notification emails into the relevant folder. This is done in two steps:
a. (Optional, only if the emails do not come to this address originally) Set up email forwarding from the email where you receive the notification to the Outlook account you will connect.
b. Set up a forwarding rule in Outlook that moves these emails into the corresponding folder under Inbox.
If you do not know how to forward emails from one email account to another, refer to these articles:
Gmail: https://support.google.com/mail/answer/10957?hl=en
If you do not know how to move emails automatically into another folder, follow these instructions:
Click on the cogwheel icon (Settings) on the top right, and then from the panel that appears select View all Outlook settings.
In the panel that appears, select Rules, and then add a new rule, similarly to the one on the screenshot below:
Click Save.
After this, all emails from the domain phrase.com will land in this subfolder, and BeLazy will automatically synchronize the Phrase connection when such an email is received (regardless of the content of the email - but it will immediately find new jobs).
BeLazy configuration steps
First, you must connect the email account by going to the Profile menu, and clicking on Connect email accounts. This process is very simple, and requires you to authenticate with your Outlook account. Once this is done, go back to the main page.
1. Click on the leftmost pencil icon on the connection's card, and go to the Synchronization tab.
As you can see in the description, this connection already has an email-based sync enabled. Now enable Sync through email triggers, and select the subfolder for this connection under your Inbox. If you don't have any, discard the changes here, go to Outlook, and create a subfolder and set up a forwarding rule.
You can also enable the Create red flag if more than 72 hours have passed since last sync option. If for some reason - for example, you change your password - the Microsoft email connection is stopped, BeLazy does not realize that and keeps listening to the information that comes from Microsoft; except that it does not come. We have no way of knowing this, but if you don't receive a single project through email syncing in 72 hours, we can throw a warning so that you will know that you should check the connection status in the Profile menu, under Connect email accounts.
Once you select an Inbox subfolder, BeLazy will synchronize automatically when an email arrives in the folder, immediately. This way projects are listed faster, and if you use Auto-approval, they are immediately taken for you.
Note for data security reasons BeLazy does not need to read the emails that are sent to you. It will synchronize every time you have a new email appear in the monitored folder. However, you may want to allow BeLazy to read your emails, as then you can also benefit from using the Email Assistant.
The Make.com method:
Preparation steps:
1. First you need to have a Make.com account. If you don't have one, click here to create one.
2. Create a New scenario. Select the Custom mailhook module: 
3. When prompted to choose a hook, click on Add to create a new one, and give it a name, for example BeLazy VP1 integration. You will receive a mailhook similar to this one:
4. Click Copy address to clipboard.
5. Forward all the emails that this scenario needs to synchronize upon to this email address.
If you do not know how to forward emails from one email account to another, refer to these articles:
Gmail: https://support.google.com/mail/answer/10957?hl=en
6. Set up the scenario in Make.com to synchronize:
In this scenario, custom mailhook and then Synchronize Connection are enough for synchronization. After the first two steps, right-click on the BeLazy scenario, and click Add error handler, and then select the Sleep tool and set it up for 61 seconds, and then add the same Synchronize Connection module again. BeLazy cannot synchronize the same connection twice in one minute, and will throw an error, this is why we need to set up this error handling rule, that if we get this error, we should retry in 61 seconds. Finally, right-click on the second Synchronize Connection module, and for error handling, simply select Skip. If you get this synchronization error twice, you can be sure that something else - for example a project manager - synchronized in the meantime, and no more synchronization is necessary.